Quotation template for Nigerian businesses
A quotation tells a customer what you will charge before any work or sale happens. A clear one wins trust, avoids price arguments, and turns into an invoice once the customer says yes.
The template
QUOTATION
[Your business name]
[Address] · [Phone] · [Email]
Quote no: QUO-0001 Date: [DD/MM/YYYY] Valid until: [DD/MM/YYYY]
Prepared for: [Customer name]
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| [Item or service] | [ ] | ₦[ ] | ₦[ ] |
| [Item or service] | [ ] | ₦[ ] | ₦[ ] |
| Total estimate | ₦[ ] | ||
Deposit to start: ₦[ ] ([ ]%) Timeline: [ ] days
To accept: reply "Accepted" or sign below. Signed: ____________
What makes a good quotation
- A valid-until date. Prices change. A quote should not last forever.
- Itemised prices. Customers trust a breakdown more than one lump sum.
- What is included, and what is not. Say if delivery, installation or materials are extra.
- A timeline for when you can deliver.
- The deposit you need to start, so there is no awkward conversation later.
- A clear way to accept. A signature or a written "yes".
Quotation, estimate or proforma?
These are close cousins. A quotation is a firm price offer. An estimate is a best guess that may change. A proforma invoice is a preliminary invoice sent before the sale is complete, often for the customer to arrange payment. See our guide on proforma invoices.
From quote to invoice
Once the customer accepts, copy the same line items into an invoice with a new invoice number, and reference the quote number. This keeps the price exactly as agreed. In Aurum, an accepted quotation becomes an invoice in one tap, with nothing retyped.
Sending it so it gets accepted
Reply fast, send it as a clean PDF or a private link, and follow up politely after a day or two if you hear nothing. A quote that looks premium is also easier to say yes to, because it signals you are serious.
Questions people ask
How long should a quotation be valid?
Seven to thirty days is common, depending on how quickly your costs change. State the date clearly on the quote.
Can a customer hold me to my quotation?
A clear, accepted quotation is a record of what you both agreed. Keep a copy and put key terms in writing. Ask a lawyer if you need legal advice on a specific contract.
Should I ask for a deposit on a quotation?
For custom work or large orders, yes. It shows the customer is serious and covers your first costs.
Want this done for you in under a minute?
Aurum Invoice Studio makes invoices, receipts and quotations with your logo, signature and bank details, then delivers them as a private link, sealed with your brand, that gives your client an experience. Pay once, no monthly fees.
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