Delivery note vs invoice: what is the difference?
A delivery note records what was delivered. An invoice requests payment for it. If you deliver goods, using both protects you from disputes about what was sent and what was owed.
What is a delivery note?
A delivery note travels with the goods. It lists the items and quantities delivered, and the person receiving them signs it. It usually has no prices, because its job is to confirm delivery, not to ask for money.
What is an invoice?
An invoice lists the items, prices and the amount due, with payment details. See how to write an invoice.
The main differences
- Purpose: delivery note = proof of delivery. Invoice = request for payment.
- Prices: usually not on a delivery note. Always on an invoice.
- Signature: the receiver signs a delivery note. An invoice does not need one.
- When: a delivery note goes with the goods. An invoice is sent when payment is due.
What to include on a delivery note
- The word Delivery Note and a number.
- Your business details and the customer's name and address.
- The date of delivery.
- Each item and the quantity delivered.
- A line for the receiver's name and signature.
- A note of any damaged or missing items.
When you need one
For orders of several items, B2B sales, deliveries through a rider or driver, or anything where "I never received it" could become an argument. A signed delivery note ends that argument.
One app for both
Aurum makes delivery notes, invoices, receipts and more in the same place, using the same customer details, so nothing is retyped.
Questions people ask
Does a delivery note show prices?
Usually not. It confirms what was delivered. Prices belong on the invoice.
Can I use a delivery note instead of an invoice?
No. A delivery note does not ask for payment. You still need an invoice.
Who signs a delivery note?
The person who receives the goods signs it, so you have proof of delivery.
Want this done for you in under a minute?
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